Kronos Pay Code Descriptions

Codes Requested by or on Behalf of an Employee, Not Entered Directly on the Time Card:

PAY CODE DESCRIPTION PAY CODE DETAILS AND USES
ANNUAL Annual Time Off Accrual and Usage detailed in the Time Off & Leave Guide
  ANL Annual Subcode Annual used after accrual
   ANL OVERDRAFT Annual Subcode Annual used prior to accrual
   ANLCARRY Annual Subcode Annual carried over from prior fiscal year
BRV Bereavement Paid time off for benefit eligible employees due to a death of a family member, details in Time Off & Leave Guide
JRY Jury Duty Paid time off for benefit eligible employees for Jury duty, details in Time Off & Leave Guide
SICK Sick Time Off Accrual and Usage detailed in the Time Off & Leave Guide
   SIC Sick Subcode Accrued GW provided sick time
   SIC2 Sick Subcode Accrued regulatory sick time
LWP Unpaid Time Off To record unpaid time in 15 minute increaments for non-exempts and 8 hour increments for exempt when annual and sick time have been exhausted with FMLA exceptions
PND Pandemic Time Pandemic Time FAQs
WFX Weather Flex To record time used during the operating status "Open with Weather Flex"

 

Codes Entered by Timekeeper:

 PAY CODE   DESCRIPTION PAY CODE DETAILS AND USES
ALV Administrative Paid Leave Benefit eligble employees who are in paid status but not actively working. Examples: Voting time off or suspended pending investigation
AWL Absent w/o Approved Leave To record when employees are absent without prior approval
HOL Holiday Prepopulates for eligible employees but may be adjusted for alternate days off or part-time proration
UCL University Closing Leave Paid time off for benefit eligble employees during a university closure. Examples: University closed due to weather or work location is closed due to power outage

Codes Reserved for Administrative Use Only:

  PAY CODE   DESCRIPTION PAY CODE DETAILS AND USES
DBT Double Time Reserved for employees covered by a collective bargaining agreement
ESO Exempt Straight Overtime Reserved for employees covered by a collective bargaining agreement
NHP New Hire Proration System generated for new hire paid time off accruals, visible in audit trail and unpaid hrs column but does not affect pay
OTP Overtime Hours System generated for hours worked in excess of 40 during a workweek or otherwise required by a collective bargaining agreement
PPL Paid Parental Leave Benefits Use Only
SD2 Short Term Disability Benefits Use Only
SH1 Shift 1 Hours Reserved for employees covered by a collective bargaining agreement
SH2 Shift 2 Hours Reserved for employees covered by a collective bargaining agreement
WCP Workers Comp Leave w/o Pay Incident Reporting and Risk Management Use Only
WKE Weekend Hours Reserved for employees covered by a collective bargaining agreement